Your Data Is Protected - Our Security & Compliance Standards
We take data security as serious as we take clinical accuracy. Every system, process, and access point is built around protecting your practice, patients, and their protected health information (PHI).
HIPAA Compliance
HIPAA Certified - Formal training completed by all staff members; policies documented and reviewed annually
BAA Executed - Business Associate Agreement with every client before ANY data access
Minimum Necessary Standard - Access limited to only the patient data required for each authorization
Incident Response Plan - Documented breach notification procedures in compliance with HIPAA requirements
Technology & Access Controls
Encrypted VPN - All EHR and portal sessions conducted via enterprise-level NordLayer VPN
Secure Credential Management - BitWarden enterprise vault with two-factor authentication for ALL devices
Dedicated EHR Credentials - Jennifer’s own login - never shared access, full audit trail
Delegate Portal Access - We work through your payer portal accounts under our credentialing, not our own system. Your data stays on YOUR systems.
Insurance & Liability
E&O/Professional Liability - Errors & Omissions coverage on all authorization services
Cyber Liability Coverage- Active policy protecting against data breach, cyber incidents, and related claims
General Business Liability - Standard commercial coverage for all business operations
We’re FULLY Insured For Everything We Touch
Device & Physical Security
Encrypted Drives - BitLocker full-disk encryption on all devices used for client work
Auto-Lock & Remote Wipe - Automatic screen lock; remote wipe capability if device is lost or stolen
Dedicated Work Devices - Client work performed only on secured, managed devices
PHI Data Encrypted & Securely Stored - Enterprise level data storage with FireStore, FireBase, FormHippo, MailHippo, Fax.Plus and Google Workspace ALL with BAA’s signed between us and our tech vendors.
While Precision Pediatric Operations uses encrypted, secure, HIPAA-compliant technology to receive and store your information, we cannot guarantee the security of your internet connection or device.
Before sending any emails or submitting any forms, please ensure:
∙ You are using a private, secure internet connection (not public Wi-Fi)
∙ You are on a personal or trusted device
∙ Your browser address bar shows “https://” confirming an encrypted connection
By sending emails or submitting forms you acknowledge that you are responsible for the security of your own internet connection and device at the time of submission.
For questions or to submit information by alternative means, contact us at robert@precisionpediatricops.com or (540) 223-4565.
Our Data Portability Promise
Your Data. Your Portals. Always. We are fully credentialed on all major payer portals and work through delegate access on your accounts. Every authorization, every submission,, every approval lives on your systems, not ours. If you ever part ways with PPO, 100% of your work stays with you. We NEVER hold your data hostage or charge exit fees.